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Where and how to hire an employee?1. An employer has several options to consider when he wants to hire a new employee. First of all, he may look within his own company. But if he can’t find anybody suitable for the position, he will have to look outside the company. If there is a personnel office in the company, he can ask them to help him to find a qualified applicant. The employer can also use other valuable sources, for example, employment agencies, consulting firm s, placement offices and professional societies. He can also advertise in a
newspaper or in a magazine and request candidates to send in resumes. 2. The employer has two sets of qualifications to consider if he wants to choose from among the applicants. He must consider both professional qualifications and personal characteristics. A candidate’s education, experience and skills are included in his professional qualifications. These can be listed on a resume. Personal characteristics or personality traits must be evaluate d through interviews.
Active vocabulary employer – наймач, роботодавець option – вибір to consider – розглядати, брати до уваги employee –службовець, працює за наймом to be suitable for the position – відповідати посаді personal office – відділ кадрів applicant – кандидат на посаду valuable source – цінне джерело employment agency – агентство по найму consulting firm –консультаційна фірма to advertise – розміщувати об’яви, рекламувати resume – резюме two sets of qualifications – два види характеристик experience – досвід, враження evaluate through interviews - оцінювати через інтерв’ю, співбесіда
COMPREHENSION QUESTION(8-9) 1. Which options should an employer first consider when he wants to hire a new employee? 2. What services does a personnel department provide? 3. In what way can the new employees be found outside one’s company? 4. What qualifications does the employer consider in choosing an employee? 5. What is by “professional qualification” for a job? 6. What personal characteristics does the administrator consider when choosing an employee? VOCABLUARY PRACTICE Exercise 1. Choose necessary word and put it in the sentence (to advertise, resume, employee, applicant, personnel office, qualification, agency, personal). 1.We are going to interview three, … on the position. 2. If you need applications for this position, … in a special section of the local newspaper. 3. Personnel office will help you to find a new … 4. All the information about the staff of the firm can be found in, …. 5. She has a god … for the position: a college degree, good work experience. 6. I want to find a new secretary, so I’ll call an employment …. Exercise 2. Translate into English 1.Його посада в компанії дуже важлива. 2. Адміністратор ставить цілі, приймає на роботу, звільняє. 3. Вона не любить працювати з примусу. 4. Я звик до канцелярської роботи. 5. Керівник повинен бути компетентним. 6. Керівник цієї групи – дуже талановитий спеціаліст. 7. Нам потрібно найняти нового службовця. 8. Помістіть оголошення в газету. 9.Цей керівник з великим досвідом. 10. Ми повинні розглянути два види характеристик. 11. Кандидати на посаду повинні надіслати резюме. 12.Ви найдете всю інформацію у відділі кадрів. 13. Зверніться в агентство по найму. 14. Наймач повинен звернутися в консультаційну фірму.
GRAMMAR EXERCISES Exercise1. Put the verbs in brackets into the proper present tense (Preset Indefenite, Present Continuous or Present Perfect). 1. The vice-president usually (to set) objectives for the staff. 2. Don’t disturb me, please, I (to work) with the annual report. 3. This firm often (to advertise) in different newspapers and magazines. 4. We advertised in a special selection of the newspaper but we (not to receive) the resumes yet. 5. We (to evaluate) already the candidates through the interview. 6. We (to look for) specialist suitable for the position at the present moment. 7. He (to send) just his resume and the letter on interest. 8. They (to fire) the manager. He was not suitable for the position. 9. You have to wait a little. He (to consult) with the executive.
ADDITIONAL EXERCISE If you decide to apply for a job in the western countries, you will probably need to for two documents: a letter of interest and a recurne. This is the way how to do it. Read the letter of interest and a resume and try to write your own documents of the same kind. a) letter of interest Dear Sir or Madame, I graduated from Kyiv State University in 1985. Now am finishing my post-graduate studies to defend candidate thesis this winter. My major subject is called the theory of literature, which includes the study of the history of Ukrainian and foreign literature. I am interested in working in the Ukrainian department of your University as a teacher of Ukrainian and Ukrainian literature for the school year 1998–1999. In high school I gained experience teaching Ukrainian foreign students. In your department I could assist in the give lectures on Ukrainian literature. If you are interested, please write me at the above address. I will look forward to hearing from you.
Education Kyiv state University, Philological Faculty, English Department (1983). Kyiv State University. Post graduate course (1990). Experience Kyiv State University. Philological Faculty. I delivered lectures on European Literature of the 17-18th centuries (Fall 1988 Present). Kyiv State University. Philological Faculty Department of Ukrainian language. Lecturer on Ukrainian Literature of the 19-20th centuries (Fall1988-Summer 1994).
Kyiv State University. Summer Courses of Ukrainian Language (Summer 1989, 1990, 1991). Kyiv State University. Department of English (1988-1994). Activities Intercontact Co-operative Firm. Courses of intensive studies of foreign languages. Teacher of Eng-lish. Kyiv State University Exchange program by Kyiv and Eastern Washington Universinies. Tutor of American postgraduates in Ukrainian conversational skills (Fall 1989-winter 1990). Private English lessons (Fall 1989-Present). Publications I am the author of 6 articles published in different editions of collections of articles. The topic of these articles is related to folk and romantic British balladry, the latter being the subject of my candidate thesis which I am going to defend this year. Languages Ukrainian (native language), English, French.
LINE AND STAFF POSITIONS (Лінійні і управлінські посади) Text In business organization structure means the relationship between positions and people who hold the positions.Organization structure is very important because it provides an efficient work system as well as a system of communication. Historically, line structure is the oldest type of organization structure. The main idea of it is direct vertical relationship between the positions and tasks of each level, and the positions and tasks above and bellow each level. For example, a sales manager may be in a line position between a vice-president of marketing and a salesman. Thus a vice - president of marketing has direct authority over a salesman. This chain of command simplifies the problems of giving and taking orders. When a business grows in size and becomes more complex, there is a need for specialists. In such a case administrators may organize staff departments and add specialists to do specific work. These people are usually busy with services, they are not tied in with the company product. The activities of the staff departments include an accounting, personnel, credit and advertising. Generally, they do not give orders to other departments. ACTIVE VOCABULARY Relationship – взаємовідношення to hold a position – займати посаду Organization structure – організаційна структура Level – рівень Sales manager – керівник по торгівлі, маркетингу salesmen – продавець To have direct authority over smb. – мати пряму владу над ким To give orders – віддавати накази Complex – складний Staff – штат,управління Staff department – управлінський відділ (не має прямого відношення до виробництва, но його обслуговуючий) Line department – лінійний відділ(має безпосереднє відношення до кінцевого продукту) to be tied in with the company product – мати відношення до кінцевого продукту
COMPREHENSION QUESTIONS 1. What does the organization structure mean? 2. What does the organization structure provide? 3. What is historically the oldest type of organization structure? 4. In what position is a sales manager in attitude to vice – president of marketing and a salesman? 5. What is the difference between line and staff departments? 6 Why is an advertising department or a credit department considered staff structure then line structure?
VOCABULARY PRACTICE Exercise 1. Choose the necessary word and put it in the sentence (relationships, to hold a position, authority, complex, task, a line department, a staff department). 1. Organization structure shows … between each position and positions above and below. 2. A sales manager has direct … over a salesman. 3. As a rule a … usually does not give orders to other departments. 4. When the business gets more … there is a need for staff departments. 5. My friend … … of sales manager. 6. The … of staff departments is to do different services. 7. My friend works in a … … he is responsible for the company product. DIALOGE (Peggy Forman is talking with Jaff Downing, another administrative assistant in her company.) Jaff How are you today, Peggy? Peggy Oh, fine, thanks. Jaff Glad to hear that. By the way, are you Familiar with the organizational chart for the company? Peggy No. I am not. What it is like actually? Jaff Well, The chart shows how the employees are devided into groups. It gives one an overview of the chain of command in the company. Peggy I see. The positions can be line and staff ones. Jaff Yes. The subject is not new to you. What else do you know about it? Peggy As far as I know a worker in a line position receives orders from his immediate subordinate. Jaff Exactly, that’s the line chain of command. Peggy A worker in a staff position reports directly to a line worker but neither gives nor receives orders for line workers. Am I right? Jaff Yes, you are. But someone may have line authority over people in his department and not be considered a line administrator. Peggy How cant it be? Jaff That’s possible when a whole department is a staff department. For example, in our company the head of the credit department or the personnel department can hardly ever be president of the company. Peggy And what do the people in staff departments do, how is their work different? Jaff Well, they are usually busy with services and they could do the same service for any company. So they are not in the line. Peggy It seems to be rather complicated. Jaff It only seems so. I think the chart should help. Peggy Oh, sure. But, Jaff, would you explain me what span of control is? Jaff Oh, span of control refers to the number of people whom one manages directly. Peggy Can you give example? Jaff Well. The President of our company directly manages the Vice- President of Production, the Vice- President of Marketing and the Controller. Thus, his span of control Includes three people. Peggy Yes, now I see. Thank you for your help. Jaff Not at all. Why don’t we go to the coffee stall and have a snack together?
Active vocabulary organizational chart – організаційна схема line position – лінійна посада immediate subordinate – безпосередній підлеглий line chain of command – лінійна структура підпорядкування staff position – управлінська посада to report – підкорятися, представлятися
credit department – кредитний відділ span of control – сфера безпосереднього підпорядкування vice-president of production – віце-президент по виробництву vice-president of marketing – віце-президент зі збиту controller – головний фінансист span of control – сфера безпосереднього підпорядкування
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